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Development and Deployment of an Electronic Archive System

The Client: The Ministry of Finance of the Republic of Azerbaijan

The Ministry of Finance is the central executive agency within the Republic of Azerbaijan that implements the financial policy of the state and manages state finance. Documents are a critical value for the Ministry and it attaches great importance to their correct use and storage.

Business Challenge

Since its establishment on May 8, 1918 the Ministry of Finance has created a large number of paper-based documents. With the passage of time, the documents have been damaged by constant use, and dust and moisture in the air. There was a need to create a document management and electronic archiving system, which would provide a high-quality service to users.  

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Solution

The Ministry of Finance engaged ED to analyse the challenges and problems of creating a document archive. This included identifying the goals of the archive and the operating procedures to enable efficient usage of the archived documents. A month of elicitation workshops helped our team to build processes and procedures, which aligned with the Ministry’s vision and requirements. 

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Business value

ED’s solution enabled the customer to enhance business value by achieving the following goals:

  • Digitizing all the Ministry’s archival documents.
  • Creating a system that enables the prompt search and unlimited storage of documents.
  • Reducing the risk of damage to physical documents.
  • Simplifying the archiving procedure.

 
Technologies

Microsoft C#, Elasticsearch, Lucene, MS SQL