The idea of the European Youth Olympic Festival (EYOF) was brought to life in 1990 by Jacques Rogge, former president of the European Olympic Committees (EOC) with the aim to provide a possibility for young athletes to get to know the Olympic Movement and learn about the Olympic values and ideals. EYOF is the top multisport event for young European athletes between ages 13 and 18. The first EYOF was held in 1991 in Brussels (Belgium).
There are both WINTER and SUMMER editions, which take place in two-year cycles, in odd years. EYOF belongs to EOC and is organized on behalf of EOC, under the patronage of IOC. EYOF allows Europe to keep in step with the tradition of other continents (e.g. Asian Youth Games, Panama Youth Games).
The country hosting EYOF gets the right to participate in all the competitions without passing the pre-qualification round.
On 15th May 2018, President of Azerbaijan Ilham Aliyev signed an Order to establish the ‘Baku 2019’ ORGANIZING COMMITTEE for delivering the 15th Summer European Youth Olympic Festival.Eurodesign was contracted as a major supplier for technology provision. By the meaning entire technology department scope was planned and executed by Eurodesign staff. At the early stages, high level design was developed, however operational stage of project delivery started in mid-February.
Eurodesign has delivered high end IT solutions for EYOF 2019. We have also delivered highly-reliable web-site for the games - www.eyofbaku2019.com.
You can view the opening Ceromony of the Games here.
Within 5 month we managed to build sustainable network between all the venues and data center with more than 100 km of Fiber Optics connections. As a result, we got secured and controlled communications between all the venues and delivered same level of service for all client groups wherever they connected. Such kind of network topology facilitated and improved quality for such services as broadcasting and results. Eurodesign has built unified wireless network where we got more than 8000 unique devices connected within the Festival week with maximum number of 4000 simultaneous connections.
With very short timeline for OC to prepare for the event, Eurodesign was also responsible for preparation of IT infrastructure and delivering all the end user equipment for staff. We have scoped and designed fully redundant infrastructure for event organization, delivered equipment deployment center and software packages for end users needs. OC`s staff got more than 800 shared and personal allocation laptops, 80 printing devices, 30 TVs and 370 wireless access points spread across the venues for executing their work. All the allocation was scoped prior delivery and service level was agreed with receiving functions. We have set up Technology Helpdesk prior event for all the competition venues and at the AVL which was operational from 7:00 till 00:00 everyday.
One of the most challenging part of technology delivery was radio distribution. As the radio services were confirmed within 2 months before Opening Ceremony, it was tough to gather requirements across the functions, create radio channel fleetmap and agree on which radio will get channels installed. As a result, 1100 radios with more than 280 radio channels programmed were delivered and distributed.
Another critical task for Eurodesign was installation of 410 m2 LED monitor for the opening and closing ceremonies in Christal Hall. Timeline was tough, but it took only 5 days to commission, test and sign-off LED screen prior first official rehearsal.
As the event time was approaching and all the staff get to the position, we nominate responsible person for each venue. The role of Venue Technology Manager was to control all the technology bits and guide stakeholders with venue technology setup. VTMs were single point of contact both for venue team and main office. Surely, they were trained prior the event and participated In technology delivery of each venue. Eurodesign also made Technology Operations Center at headquarter which were responsible for global services and monitored entire network and infrastructure. TOC was point of escalation for venue team and also reported to Festival Management in case of any high visibility issues.
Eurodesign team also created Festival website which were visited by more than 140,000 unique devices per Festival week. We made strong collaboration with Results provider to bring the official results online as soon as possible. Currently website is live and you can check out news, photos and results of how the Festival was happening.